Send Invoice: How to Deliver Invoices Quickly and Professionally

Sending an invoice promptly after completing work is one of the most effective ways to improve your cash flow. The longer you wait to send an invoice, the longer you wait to get paid. A streamlined process for sending invoices ensures that every completed job or delivered service is billed immediately, while the details are still fresh in both your mind and your client's.

There are multiple ways to send invoices, and the best method depends on your client's preferences. Email is the most common delivery method for digital invoices. Some clients prefer invoices through messaging apps. Others need invoices uploaded to procurement portals. And some still want printed copies delivered in person or by mail. Your invoicing tool should support all these scenarios without extra steps.

EasyInvoice makes sending invoices effortless on Apple devices. Generate a PDF and share it instantly through email, Messages, AirDrop, WhatsApp, or any other app installed on your device. The iOS and macOS share sheet gives you access to every delivery method in one tap. For clients who require electronic invoice formats, export XRechnung or ZUGFeRD files and submit them through the appropriate channels.

Timing matters when you send invoices. Sending immediately after job completion shows professionalism and starts the payment clock sooner. For recurring clients, consistent billing dates help both parties plan their cash flow. EasyInvoice supports both approaches: create and send invoices on the spot from your phone, or set up recurring invoices that are generated automatically on a schedule.

After sending an invoice, tracking its status is equally important. EasyInvoice monitors whether invoices are paid, pending, or overdue. When a payment is late, send a professional reminder directly from the app. This complete send-and-track workflow ensures no invoice gets lost in the shuffle and every payment is followed up on promptly.